The Utmost Common Quickbooks Errors Users Make and Their Troubleshooting

(Last Updated On: April 13, 2019)
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Although Quickbooks is among the most liked accounting programs used by millions of freelancers and small businesses, of course it’s far from being perfect. Hereby we would like to represent you with some of the most commonly occurring Quickbooks errors and their resolutions. Note that in most cases, the resolution to most errors is to properly enter all data beforehand. But let’s see the errors users most commonly make:

  • Not reconciling the accounts

You need to regularly reconcile your accounts to ensure the business account register correctly displays the values. The different accounts to be reconciled include the savings, checking, loan and taxes among others. Open the Banking section in your tool and choose Reconcile first. Then enter the dates and the end balance. You must make sure the Checks and Payment column is checked correctly and get solution of Quickbooks errors. The bottom right corner should also read zero if everything is entered correctly.

  • Writing a check without entering the bill beforehand

You need to immediately enter a bill in the Enter Bills window in order for you to be able to correctly use the Pay Bill functionality. Only when this is done would you be able to write a check with reasoning.

  • Forgetting to set sales tax preferences Hereby we would like to represent you with some of the most commonly occurring Quickbooks errors and their resolutions.

You need to keep your data proper and for this it is essential that you set up your sales tax first if you offer any item to which a sales tax applies. To do this, you need to do the following: Edit—Preferences—Sales Tax icon—Company Preferences—Owe Sales Tax. Choose either As of Invoice Date or Upon Receipt of payment.

  • Too many accounts and sub-accounts

Financial accounting is an important feature of Quickbooks, but its ability to create multiple accounts and also sub accounts may make things complicated after a while. This is why it’s essential to think wisely before you go ahead and start creating sub accounts.

  • Forgetting to receive payments

In order for a payment to be counted into your profitability, you will need to actually receive the payment within Quickbooks. This is an action many users keep on forgetting and it would end up by featuring incorrect data for this reason. Click on Receive Payment when an invoice gets paid, so it would not show as an outstanding payment any longer.

  • Using the write check option to pay the payroll taxes

Many people wrongly opt to write check instead of paying them through the Payroll liabilities option how they should be paid. The trouble is, that if users avoid the Payroll Liabilities function and write checks, it would not make payment easier and will mix up all the amounts. 

  • Not backing data up on time

If you purchased your Quickbooks as a one-time payment you will need to pay an extra fee in order to receive support. In case you are a subscriber you can call the Quickbooks technical support number (1-800-593-0163).

The above featured Quickbooks errors mostly occur because of users forgetting to make steps or choose a different option than they should. Make sure you contact Quickbooks support and real all Quickbooks support materials which are featured on the official website, to make sure you handle the system properly. Also, please note, that the above enlisted features are not available in each version of the software.