If you are seeking to get the most out of QuickBooks when financial reporting is concerned, then here are some tips you need to go through to make the accounting software far more capable.
Generating and printing a collection of reports
In order to streamline the process of printing reports, QuickBooks helps to group reports together and print in just one step. To use this feature, you need to go to ‘Reports >> Process Multiple Reports’ and then select the desired group and hit the ‘Print’ option. The tips mentioned below would guide you through the essential steps for using such a kind of feature. Avail QuickBooks Support in case it’s tough to generate custom reports.
Creating multiple groups
In order to use the ‘Process Multiple Reports’ feature, you need to create reports depending on the time span. For instance, if you need to roll out reports as soon as the month ends, then you must create a group with the name ‘Month End Reports’. Alternatively, you can select groups depending on the job profiles. If the reports are to be presented to the CFO, then the name of the group should be ‘CFO’s reports’. In order to accomplish the task, you first have to select ‘Reports’ and go to ‘Memorized Reports List’ under the ‘Memorized Reports’ section. Once a menu pops-up on the screen, you can select ‘New Group’ and enter the name accordingly. Finally, you should click ‘OK’ for confirming the action.
Post creating the group, you need to decide which reports you need to add to the group. In case the need arises, then you should move with essential customizations and finally click the ‘Memorize’ button. But, before confirming, make sure that you select the ‘Save in Memorized Report Group’ option and select the right option from the adjacent drop-down list. Feel free to contact the support team in case you are unable to use the options available with the accounting tool.
Using the Report Center
QuickBooks offers a visual Report Center that gives a summary of reports. Once you have used the feature, you can get an overview of Contributed, Recent, Favorite and Memorized reports. To be more specific, the ‘Contributed’ tab facilitates users to access numerous custom-defined reports which have been created by many QuickBooks users. Once you know the number of times the report has been downloaded, it’s not necessary to re-create reports right from scratch. This is because there might be someone who might have already done the work on your behalf.
Suppressing account numbers
Many accountants prefer to enable the ‘Use Account Number’ option so that data entry becomes easier with a keypad. But, whenever the user is about to do so, he may have face undesired consequences. So, in order to suppress the account number, you should select ‘Reports & Graphs’ under ‘Edit >> Preferences’. Once you switch to the ‘Company Preferences’ tab, you should select ‘Description Only’.
Using Excel to change the chart of accounts
The process of editing a long list of accounts can be tedious and time consuming. But, with QuickBooks, you can find a quick way to make changes. Get in touch with the professionals on the QuickBooks Technical Support phone number in case you can’t format reports properly. Instead of editing the accounts one by one, you could export the chart of accounts into an Excel sheet, make the necessary changes, and import the data back into QuickBooks. In order to carry out the task, you need to select ‘File >> Utilities >> Export >> Lists to IIF Files’. After you observe the Export dialog box, you should select ‘Charts of Accounts’ and confirm by clicking ‘OK’.
In case you find it uneasy to generate reports as per your preferences, then don’t hesitate to contact an expert on the help desk number 1-800-593-0163.